Thank you for your interest in employment at Lake Washington Girls Middle School. LWGMS offers competitive compensation and an attractive benefits package in a stimulating and dynamic academic community.
Lake Washington Girls Middle School invites your interest in the position/s posted below. Please review the position descriptions for application procedure information.
Administrative Coordinator/Executive Assistant
100% FTE August-June - Eligible for Full Benefits
Lake Washington Girls Middle School, located in Seattle’s Central District, seeks an office professional to assist in our busy, thriving administrative offices.
The Administrative Coordinator is a key contributor to the school’s administrative team and provides a wide variety of essential administrative duties that facilitate smooth function of the school offices including calendar management, scheduling, data collection and reporting, supply inventory and ordering, attendance and record-keeping, production of activity rosters and event support. In addition to the qualifications detailed below, the ideal candidate must be professional, personable, and thrive working in a single gender middle school environment.
- Executive support for Head of School including meeting logistics, office organization, and travel coordination
- Advancement office support includes donor database maintenance and reconciliation; production and processing of mail merge documents and data collection for reporting
- Communications support in a Mac environment: produce and manage weekly newsletter as well as other communication through MailChimp; assist staff with small update of website content (Squarespace); assist with social media outreach during events when/if possible
- General office duties include processing daily mail, responding to email inquiries; keeping the office and other shared spaces clean and well organized
- Reception duties include greeting visitors, answering the telephone, providing daily assistance to students, parents, and staff, as needed
- Supply management duties include ordering and inventory of first aid, office, kitchen, and janitorial supplies
- Registrar support duties include daily attendance recording and reporting, immunization record keeping and reporting, student database maintenance for report cards, registration, and admissions
- Program support duties include developing and managing activity rosters and calendars for sports, clubs, summer camp and afterschool activities; also includes forms management, securing venues/fields for sports programs and creating informational binders for instructors
- Event support includes set up, take down, ticket sales, program design, and development
- Assists with a variety of short and long-term projects as assigned
The ideal candidate will have
- a creative and flexible work style
- a desire to further their career in a culturally responsive workplace
- experience designing and implementing systems; strong problem-solving abilities
- experience with Database management; Little Green Light experience a plus
- a strong working knowledge of Microsoft Office and G Suite. experience working in a busy office environment with strong emphasis on customer service; school experience preferred
- ability to prioritize, take initiative and work independently; time management critical
- excellent communication skills; ability to communicate efficiently, directly, and openly with all stakeholders
- organized demeanor and is able to meet deadlines with accuracy
- flexibility to respond to unexpected situations and juggle multiple priorities
- ability to lift 30 pounds
- Competitive yearly salary DOE, includes medical, dental, and retirement matching benefits
- 100% FTE that follows an extended school year schedule but is eligible for year-round full benefits
Please submit the following to email@example.com:
- Letter of interest describing qualifications and containing examples of working in culturally diverse environment
- Current resume with three professional references
- All applicants whose skills are a good match for the position will be contacted for a phone interview within 2 weeks of their application.
No phone calls, please.
Resumes will be reviewed as needed until the position is filled. Target start date is currently August 1, 2017.
Lake Washington Girls Middle School seeks a Communications/Development Intern, a position open to college students and young professionals looking to get experience in the world of nonprofit communications and development. You will will work closely with the Communications Director as well as with the rest of the Advancement Team to help implement a creative and dynamic marketing strategy for LWGMS, help with donor database management, and supply general support for the Office of Institutional Advancement.
This position reports to the Directors of Institutional Advancement and Communications and is an up-to-20-hour per week position, starting in Spring 2017 (or sooner, if preferred) with a flexible end date. This position is unpaid, but college credit can be obtained upon request.
- Produce and manage weekly newsletter as well as other communication through MailChimp
- Assist with photo and video management and organization
- Under the direction of the Communications Team, gather weekly social media content for Facebook, Twitter, Instagram, and LinkedIn
- Assist staff with organization’s website, including updating content and overall branding of website
- Assist with social media outreach during events when/if possible
- Track and update constituent information in Little Green Light, the LWGMS donor database
- Process and track tax receipts and acknowledgement letters
- Coordinate donor and appeal mailings, alumnae communications, etc., with the Director of Institutional Advancement
- Coordinate matching gifts forms and paperwork
- Help coordinate individual giving campaign logistics, including the Annual Giving Campaign, GiveBig, and Gala
- Work with Director of Institutional Advancement and Head of School to ensure that appropriate follow up occurs with donors, volunteers, alumnae, and those solicited, such as letters of intent, thank you notes, phone calls, cards, and host gifts
- Maintain the Advancement Office’s inventory of supplies
- Strong knowledge of social media platforms and trends (Facebook, Twitter, LinkedIn, Instagram)
- Excellent writing and editing skills
- Must be willing to learn how to use new software, such as email management platform, MailChimp; donor management system, Little Green Light; and website management platform, Squarespace.
- Computer literacy with a working knowledge of Google Apps
- Familiarity with Adobe Suite a plus - Illustrator and Photoshop
- Familiarity with photography and video a plus
- Attention to detail and discretion required
- Excellent interpersonal and organizational skills required
- Reliable transportation required
To apply, please submit your resume and cover letter to firstname.lastname@example.org with “Communications/Development Intern” in the subject line.
No phone calls, please.
ABOUT LAKE WASHINGTON GIRLS MIDDLE SCHOOL
Lake Washington Girls Middle School serves approximately 110 students in grades six through eight. Founded in 1998, the school is housed in a historic building in central Seattle, just a few minutes from the downtown core to the west, from Lake Washington to the east, and one block from the vibrant Capitol Hill neighborhood. The school has an innovative and holistic approach to educating adolescent girls—fostering academic excellence, creative confidence, positive risk-taking, and the development of individual talents. Academic core curriculum is enriched by a focus on performance and public speaking, an integrated arts program, a STEAM curriculum, and an outdoor education program. Social-emotional learning is essential and inherent in all that we do. Faculty and staff collaborate in developing, planning, and implementing programs, and our values of “Respect and Responsibility” infuse the school’s culture.
SCHOOL AT A GLANCE
- Located in Seattle’s Central District
- Founded in 1998 - the first all-girls secular middle school in the Pacific Northwest
- 110 students in grades 6-8
- Standard class size is 16-18 students
- Office Hours: 8:00a - 4:00p
- Approximately 20 Faculty/Staff, plus specialists and guest instructors
- 54% of students are people of color
- 35% of faculty/staff are people of color
- Annual budget of approximately $2M
- 30% of students receive tuition assistance
- Seven interscholastic sports with a 90% participation rate
- Ten student-led clubs and after-school classes
- Summer programs for girls in grades 4-11
- Member of NAIS, NCGS, NWAIS, and WFIS
Lake Washington Girls Middle School is an equal opportunity employer and complies with applicable state and federal fair employment practices and laws. Lake Washington Girls Middle School does not discriminate on the basis of race, religion, national or ethnic origin, sexual identity, gender identity, family composition, or any other characteristic protected under applicable state and federal laws in administration of its hiring or employment policies.